💍 Wedding Budget Tracker Pro

1. What Is Wedding Budget Tracker Pro?

A browser-based wedding budget management tool designed to organize wedding costs, vendors, payments, balances, guests and budget progress in one place.

• Create and manage wedding profiles.
• Set a total wedding budget and currency.
• Add detailed budget categories and vendor information.
• Track estimated cost, actual cost, discounts, tax, paid amount and remaining balance.
• Record individual payments and review global payment history.
• Use status, priority, due dates, search, filtering and sorting.
• Review spending through charts and monitor guest/RSVP information.
• Export data, print/PDF, backup and restore.

2. Getting Started

3. Wedding Setup

The Wedding Details form contains four main settings:

After saving, the selected wedding becomes the active wedding. You can later edit its details from the Wedding Bar.

4. Understanding the Dashboard

The Budget Usage progress bar provides a quick visual view of how much of the budget has been consumed.

5. Adding & Managing Budget Categories

5.1 Category information

The Add New Category form supports:

• Category
• Estimated
• Actual
• Paid
• Discount
• Tax
• Due Date
• Status
• Priority
• Vendor Name
• Vendor Phone
• Payment Method
• Notes

5.2 Status

5.3 Priority

High, Medium and Low let you visually prioritize important wedding expenses.

5.4 Editing and bulk actions

Categories can be edited individually. The table also supports Select All, Deselect, Delete Selected, Duplicate Selected and a short Undo window for deletion.

6. Understanding the Accounting Logic

The tracker uses the following documented formulas:

Why this matters: if an actual cost has not yet been entered, the estimated amount can be used as the working cost. Discounts reduce the net cost, while tax increases it.

Example

Suppose a photographer has:

• Estimated = $1,500
• Actual = $1,400
• Discount = $100
• Tax = $50
• Paid = $800

Then:

7. Recording Payments

Payments are tracked at the category level. A transaction includes:

• Date
• Amount
• Payment Method
• Notes

Available methods in the tracker include Cash, Bank Transfer, Credit Card, Debit Card, PayPal, Stripe, Venmo, Zelle, Apple Pay, Google Pay, Cheque and Money Order in the category payment controls.

Recommended payment workflow

1. Open the category's payment action.
2. Enter the payment date.
3. Enter the amount actually paid.
4. Select the payment method.
5. Add a useful note, such as “50% deposit”.
6. Save the transaction.
7. Review the payment history for that category.

8. Global Payment History

The 📜 History control in the header opens the All Payments History view.

You can filter payment history by:

• Category
• Payment Method
• From Date
• To Date

The history view also shows a total for the filtered results, allows individual payments to be deleted and provides an Export History function.

9. Search, Filter & Sort

The Budget Categories table provides:

• Search: Find categories/vendors/records quickly.
• Status filter: All, Paid, Partial or Pending.
• Priority filter: All, High, Medium or Low.
• Sorting: Default, Name A–Z, Amount High–Low, Amount Low–High, Due Date and Priority.

The table also shows counters for Total, Paid, Partial and Pending categories.

10. Charts & Visual Reports

Spending by Category — Pie Chart

Use this chart to see how spending is distributed among wedding categories.

Estimated vs Net Actual — Bar Chart

This compares estimated category costs with calculated net actual values.

11. Guest List / RSVP Tracker

The tracker includes a Guest List / RSVP Tracker section below the budget charts.

• + Add Guest adds a guest record.
• Stats displays guest statistics.

Use this section to keep guest/RSVP information together with the wedding budget rather than maintaining a separate simple guest list.

12. Managing Multiple Weddings

The tracker supports multiple wedding profiles. The Wedding Bar contains:

• Active Wedding selector
• + New Wedding
• Edit
• Delete

13. Export, Print, Backup & Restore

Backup routine

1. Take a backup before major changes.
2. Keep the JSON backup somewhere safe.
3. Take another backup after substantial updates.
4. Do not rely on browser storage as your only copy.

14. Dark Mode

Use the 🌙 control in the header to toggle dark mode. The tracker changes its interface colors while keeping the underlying wedding data.

15. Keyboard Shortcuts

16. Recommended Wedding Planning Workflow

1. Create the wedding profile and set the total budget.
2. Build the category list for all major wedding expenses.
3. Add estimates before committing to vendors.
4. Add vendor information as vendors are selected.
5. Enter actual costs once final prices are known.
6. Record every payment with date, amount and method.
7. Use status and priority to identify what still needs attention.
8. Review the dashboard weekly for budget usage and remaining amounts.
9. Check payment history against real financial records.
10. Review charts to identify categories consuming the largest share.
11. Maintain guest/RSVP information as responses arrive.
12. Backup regularly throughout the planning process.
13. Export/print when you need a shareable or printable report.

17. Privacy & Data Storage

The tracker states that data is saved in the browser and that it does not require login or cloud storage. It is designed to work fully offline.

• No login is required.
• No cloud account is required by the tracker.
• Data is stored locally in the browser.
• The app is designed for offline use.

18. FAQ & Troubleshooting

Where is my data stored?

In the browser's local storage used by the tracker.

Do I need an internet connection?

The tracker is designed to work fully offline.

How should I protect my data?

Use the Backup function regularly and keep the JSON backup in a safe location.

Can I track more than one wedding?

Yes. Use New Wedding and switch between profiles with the Active Wedding selector.

Can I record multiple payments?

Yes. Payments are recorded as transactions and are available through category payment history and the global payment history.

What if I only know the estimated price?

You can enter an Estimated value. The documented accounting logic uses Estimated when Actual is not greater than zero.

What if I paid a deposit before the final cost was known?

The built-in accounting logic explicitly allows advance payments even when Actual is 0.

How do I find overdue or important items?

Use the table's search, status, priority and due-date information to review categories requiring attention.

How do I create a PDF?

Use Print / PDF and then choose your browser's “Save as PDF” option in the print dialog.

Quick Reference